The Sunshine Act allows agencies to collect a fee equal to or less than the actual cost of locating and copying the records. A predetermined cost has been calculated for many frequently requested documents and may be used when determining a fee for providing records. Predetermined costs for documents that can be released without review are shown on the document list (see Document List section). If a fixed cost has not been established for the records requested, a fee can be determined by calculating the search cost and adding the reproduction cost. The following estimated values may be used in determining the appropriate fee: DOCUMENT SEARCH COST Staff Cost per hour* Professional $30.00 Clerical $15.00 *Charge in 15 Minute Increments

Document Reproduction Cost Reproduction Unit Cost per Unit Computer Printout 11" x 17" $ .50 Microfilm 8 1/2" x 11" $1.00 11" x 17" $2.00 Photocopy 8 1/2" x 11" $ .25 8 1/2" x 14" $ .25 11" x 17" $1.50 22" x 34" $1.00 Color copy $  .25 Photograph (from negative) 3 1/2" x 5" $3.50 5" x 7" $2.00 8" x 10" $3.50 Photograph (no negative) 3 1/2" x 5" $3.50 5" x 7" $6.25 8" x 10" $8.00 Diskette 3 1/2" x 5" floppy $1.00 CD ROM $5.00

Fees will not be charged for documents produced for public distribution, such as state maps, toll bridge information and press releases; these documents are noted as "Free" on the document list.  Fees under $10 may be waived.

PAYMENT Payment should be collected before the records are released.  If the request is made in person, the fee may be collected from the requester when the records are provided.   If the request is made by mail or telephone, the requester should be notified of the fee and the fee recieved prior to incurring the copying costs. Checks should be made payable to "Department of Revenue-Credit State Road Fund" and mailed directly to: Cashier's Section Missouri Department of Transportation P.O. Box 270 Jefferson City, Missouri  65102

Upon reciept of payment, the cashier will send a copy of the paid receipt to the department employee who requested the payment.  Documents should be mailed promptly upon reciept of payment.